Applications go through your home university, not BipHub
BipHub is a directory. We do not handle applications, signatures, or grant payments — those go through your home university's Erasmus or international office. The contact details listed on each BIP are for academic and logistical questions, not for submitting your application.
The single most important step in the whole process is the first conversation with your home Erasmus office. Skip it and you risk applying to a programme they will not approve, or missing your internal deadline.
The seven-step path
- 1. Choose a BIP. Use the choosing guide and shortlist two programmes that fit your degree and calendar.
- 2. Talk to your home Erasmus office. Confirm the programme is eligible for your degree and that the ECTS will be recognised. Ask about the internal application deadline — it is often earlier than the host BIP's deadline.
- 3. Apply through your home office. They will send the nomination to the host university on your behalf. Some institutions also ask you to submit a separate application form on the host university's side.
- 4. Sign a learning agreement. This is the document that locks in which course in your degree the BIP replaces, how many ECTS you will receive, and what the grading scale will look like. All three parties — you, your home university, and the host — sign it before you travel.
- 5. Receive your acceptance and grant offer. Once you are nominated and accepted, your home university processes the Erasmus+ grant. You will sign a grant agreement; the funding is usually disbursed in two parts (most before travel, the remainder on completion).
- 6. Travel and attend. The host university typically supports the physical week; the virtual component runs alongside or around it on their learning platform. Keep proof of attendance and any assessment materials.
- 7. Get your transcript. After you complete the programme, the host issues a Transcript of Records or a Confirmation of Participation. Your home university uses that to credit the ECTS against your degree.
Practical pitfalls to avoid
- Late paperwork. The Erasmus+ grant requires the learning agreement to be signed before you travel. If it slips after your departure date, the grant can be withheld. Start the paperwork the moment you are nominated.
- Assuming the host handles housing. Sometimes they do, often they do not. Confirm in writing what is arranged for you and what is not, and book accommodation as soon as you have your acceptance.
- Skipping the virtual component. The online part is mandatory — the programme cannot award ECTS without it. Treat the online sessions and assessments with the same priority as the physical week.
- Travel costs above the grant. The travel allowance is a distance-band lump sum; if you book late, the real cost can exceed it. Book early, use any green-travel top-ups offered, and keep all receipts.
A note on inclusion and green travel
Erasmus+ offers a top-up for students from disadvantaged backgrounds and for those choosing low-emission travel options like trains or buses. Both are administered by your home university, not by the host BIP. Ask your Erasmus office whether you qualify when you start the conversation — it can make a noticeable difference to the trip's out-of-pocket cost.
Ready to look?
Open the full directory or jump back to the BIP explainer for the programme basics.